Director of Finance Q&A, FY18 Budget, Melrose Grad Night, and More: 2/14 City Wide PTO

With Supt. Taymore unavailable, Director of Finance and Administrative Affairs Marianne Farrell was kind enough to sit in and address some parent questions. The meeting then moved to the FY18 budget, Melrose Grad Night, and calendar/info sharing.

Ms. Farrell

1. How are decisions made about snow days? The Supt. is in contact with DPW re: traffic patterns, routes, etc. Middlesex League Supts. talk too.

2. Were there any thoughts about a delay on Friday (2/10)? Didn’t make the call that day, but the district looks at things like walking routes and potential staff attendance in addition to pure weather/road conditions.

3. What is the disinfectant being used in the schools? (A parent explored the product and the hypothesis is that it doesn’t kill all bacteria.) Are there more intense products? Since the DPW now manages facilities, the best thing to do is call Ann Waitt and she can advise.

4. Thoughts on Betsy DeVos as the new Secretary of Education? Things are up in the air and everyone is waiting to see. We are doing the best we can every day, and hoping that things at the federal level will follow.

5. Hot button at the high school: substitute teachers. Raising the fee is not going to help at HS but we need a substitute strategy. It’s a universal problem in every district at every level. We’ve tried to be creative. It’s a huge number to adjust the financial line item. Other districts have used agencies, still potentially bringing in different people every day. Benefit of doing it ourselves means we can provide some consistency. Ideally we’d have people on staff to address buildings. When trying to do day by day, it’s hard. May even be more of a challenge at elementary since older students have more independence. We do partnership with Salem State and sometimes we can use student teachers after they finish their work, but not always. Lexington has full time subs and we could hire permanent subs but there is a cost to that. Teachers who are out leave sub plans but at HS, it’s tough to present substantive content-specific material. At HS, there is a room students go to if there is a sub. Sometimes there is work, other times Chromebooks. Can’t go to Learning Commons because no staff. Possible you could have multiple subs in the day. A person in the room, but there could be five or six classes there. Are teachers saying “no one can teach the lesson I leave, so why would I bother?” Parent: If there were money for Chromebooks and subs, would that help; try to be creative.

FY18 Budget

·      Priorities (agreed by the Committee last October): In Supt. Taymore’s Budget Narrative under Finance and Facilities on 1/24 (http://melrosecityma.iqm2.com/Citizens/Detail_Meeting.aspx?ID=2879)

·      Schedule: can be found in the Rolling Agenda under Announcements of the Chair and always subject to adjustment (http://melrosecityma.iqm2.com/Citizens/Detail_Meeting.aspx?ID=2879)

·      Notes:

o   85% of budget is staffing so levels of discretionary spending are very low.

o   State and federal regulations add to choice limitations; we must address requirements first.

o   Unfunded mandates are also a concern, like the upcoming year’s unfunded state requirement to screen secondary students for drug use, which we will do to support the health and safety of students although there is a cost that must be borne by the district.

o   The K grant has gone away and will not come back. Federal funding and state funding decreasing so Melrose is on its own more and more. There comes a point where you can’t do more with less, you can only do less with less. The state’s education funding formula contains a provision that calculates what they think each city and town can afford based on property values and median incomes, and provides funds to meet that equation.

o   This year’s priorities are expected to drive budget decisions.

o   Enrollments are the main driver of decision-making.

o   At the high school, choices for electives are based on student interest to the extent they are affordable (for example, even if all students wanted electives in chem/physics, the expense and difficulty to hire/retain those teachers might preclude this option).

o   Policy and the collective bargaining agreement dictate recommendations around class size and the district does the best it can to honor them.

o   Fees (ECC tuition, Ed Stations, athletics, elementary music, HS photography class, transcripts, any new fees) are expected to be decided by March 7^th with the final budget vote on April 4^th.

Guest Presenters: Melrose Grad Night

·      4^th year, providing a safe alternative for students on graduation night.

·      Video (https://www.youtube.com/watch?v=I33rfICK84I).

·      Community’s gift to the kids.

·      Send-off for kids and show them that we have your back, always; and we’re sending you off safely to your next big things.

·      All students breathalyzed (just like prom) and no failures in three years, meaning they respect the event.

·      Needs to have substantive participation to be a sustainable event.

·      Need volunteers from elementary schools so they can not only help, but experience their own future with great high school kids.

·      Cost of the event = $25K / year (about $100/student).

·      Last year – kids lined up at the door to get in, because class before them said it was awesome.

·      Sends the message that you don’t need alcohol to have fun.

·      Want every student to attend this year and forever. How to accomplish this?

o   Reach out to PTO’s re: awareness and help. Can come to living rooms, PTO meetings, other venues.

o   Looking for on-going, permanent funding (yearly, dependable sponsors). Could PTO’s donate $250 per year, every year, to keep this going?

·      This “isn’t a high school thing, it’s a community thing.”

·      $17K raised for this year now. They are asking for donations but really seeking consistent, on-going funding (revenue stream). HS PTO has voted to give $500/year, every year.

·      “Like” the Grad Night Facebook page.

·      Publicizing to grandparents this year.

·      Can you help? http://melrosegradnight.com/

Calendar and info sharing

·      The Bridge: Community Reading Day on March 2^nd.

·      The Bridge: Trivia Bee on March 25^th ($250).

·      Read-a-Thon (Who’s Reading?) was very successful at Winthrop, raising $18K. Kids talked about literature which they aren’t always able to do on school time. Can do it by book, minutes read, flat donation, etc. Roosevelt doing it now and have raised $12K; working on having parents oversee logs more significantly; all getting bookmarks, and prizes are B&N gift cards. Winthrop will use some of the money for Chromebook purchases.

·      MAAV Community Coffeehouse is March 19^th (Sunday afternoon) 4-6 p.m. at the Temple. Appropriate for small children!

·      ECC auction is March 11 7-11; April 8^th auction (Roosevelt)

·      HM not doing golf tournament but doing Fun Run this year in late May (before Memorial Day).

·      Lincoln Spring Carnival April 2^nd; Variety Show May 5^th.

·      Roosevelt Diversity Books Project; principals have book sheets.

·      Lincoln exploring a paid “volunteer” from PTO to be in the library after school for kids. Jen M. says staffing is a district function, and a paid person isn’t really a volunteer anymore. Best thing to do is contact Supt. for questions and assistance.

Next meeting is March 14^th.

Tech Plan Update, Personnel Appointments, Campus Kids, and More: January 10th School Committee

We kicked off the first meeting of the year with Lincoln School Principal Allison Donovan and PTO Co-President Becky Fuentes, as they talked about social emotional learning (including proactively teaching expectations) and the contributions that the PTO has made in this area. They also host a number of annual events, focusing on affordable family fun for their school community. Their next event will be an international night that celebrates culture and diversity. The parent English language training has been very popular (and includes many grandparents).

Supt. Taymore spoke to progress made on the Technology Plan. She noted that:

·               She thought there would be slow growth in tech use, but it was very fast.

·               The goal was a 3:1 student/device ratio, but it’s fast approaching 2:1. MHS is almost 1:1 because most students have smartphones.

·               The most important tech issue now is ensuring that h/w, bandwidth, etc. are up to speed for testing in the spring. (All districts face this challenge.) Students are doing online test practice now, but when it’s actually being given, tests will be cached and downloaded.

·               Tech needs to be used purposefully, and that’s happening in the MPS.

·               We are in a better place than a year ago on bandwidth.

·               MHS has a Helpdesk that is an actual class, and when students aren’t troubleshooting, they do projects like instructional videos.

·               DESE released their Digital Literacy and Computer Science standards in June, and this content is embedded in all courses (not silo’d in a class because it needs to be “fluid” for students).

Other Supt’s updates:

·               A second district school resource officer has been appointed (middle school).

·               Interim MHS Principal Jason Merrill has been officially appointed to the Principal position.

Dr. Heather Josephson provided an overview of Ed Stations and Campus Kids recommending that Campus Kids be eliminated beginning this summer. (No other programs are under discussion for change or elimination.) The Committee asked for more information and will continue the discussion on January 24^th.

The Committee reviewed the summary of our self-evaluations and will work to incorporate recommended elements over the next year in order to improve our practice. We also reaffirmed our Norms and Protocols document (an annual practice).

Next meeting is Tuesday, January 24^th at 7:00 in the Aldermanic Chamber.

Task Time vs. Free Time; School Start Time; Elementary Assemblies; and More: Jan. 10th City Wide PTO

First City Wide PTO of 2017 and Supt. Taymore was on hand to address topics of interest to parents. Here are some notes:

Task time vs. free time

·               History:

o   There has been a shift in discussions around task time and social emotional learning (SEL). SEL started with stress discussions at the HS, now being talked about at MS too. It comes from a focus on standardized testing.

o   As the definition of trauma expands, higher incidents are identified and accompanying need for SEL expands.

o   In the past, Asst. Supt. Patti White-Lambright and MAAV Director Rebecca Mooney wrote and received a $440K STEP grant to help with the Mentors In Violence Protection Program, etc. They just wrote and received another grant ($660K grant over the next three years, with roll-out expected by September 1, 2017) to bring the work down to the elementary level. They don’t have all the details yet but Ms. Mooney is attending a conference to prepare. The previous grant was for training, etc. and they are hoping the new grant may allow funding of a staff member. The grant will help w/PBIS, restorative justice, anxiety, etc. It won’t include bullying prevention.

o   The STEP grant has spilled over into a lot of other efforts, e.g. allowing the district to do work around LGBTQ and transgender (especially at Roosevelt and the HS.) The older kids came to “Speak Out” sessions with younger kids in order to mentor. They’ve also done the Mentors in Violence Prevention Program (about positive bystander actions) where Northeastern mentors come in to train; it’s now class at the HS. HS kids do a group scenario and they are modifying for middle school.

·               Ultimately, there is a shift in education (more toward SEL) but no state back-off of time on learning (task time). All districts undergo a state Coordinated Program Review (CPR) every six months where they must account for 900 student hours of task time at elementary and 990 hours at secondary.

·               MA is one of four states piloting with the Collaborative for Academic and Social Emotional Learning (CASEL), but there is concern among superintendents that the Commissioner will want accountability on SEL.

·               In Melrose, there is a K-2 movement break, which is structured for SEL. Typical recess is when kids “play” and teachers watch but the movement break allows for a different, useful structure of play.

·               Some schools have “buddy benches” like Winthrop, but it’s hard to force kids to engage with them. They are working on this at Roosevelt. (Responsible, respectful, helpful, etc.) [Parent idea: next year at the K summer welcome, could this be introduced, since when the concept is started at K, then it becomes ingrained?]

·               The “kids can be kids” philosophy remains (establishing identity and “pecking order”). Developmentally, it’s the “gang mentality.”  When there are incidents, they are now discussed (i.e. what did we as staff miss?). The district would love more time during the day to do PBIS training, etc. The Supt. doesn’t know when they can greater realize implementation of the SEL process.

·               Parents are concerned about combined lunch/recess and snack/school task. Challenge: kids not eating. It’s a tough choice for kids between eating and recess. A longer day would be great but to add 15 minutes/day = $1.8M. Some schools have a state ELT (Extended Learning Time) grant but do kids melt down by the end of the extended day?

·               There are close to 800 kids in Education Stations with some kids in buildings from 7:30 a.m. - 6:00 p.m. (At the ECC, an interior designer recommended moving the youngest children to first floor so there is less transition.) The district is trying to build in supports during the day while meeting the regulatory requirements. Superintendents are exchanging info on how to meet the requirements while supporting kids.

·               MHS is currently at 992 hours of task time, so there is no room for “incidents” since we have to make up the time on another day. Task time for HS students means there can’t be study halls, which came from an advisory issued following the NEASC Accreditation. Now NEASC is backing off of that but we had already instituted an Advisory block, which actually helps because every student is connected with an adult. We need to balance things that must get done.

·               Important to remember that most regulations are primarily protections for kids in underperforming districts, and the solution from DESE is “all [districts] or none.”

School start times

·               We are working with teachers re: the dynamics of start times.

·               Principal Jason Merrill is meeting with admins and teachers to talk about the HS schedule in more fluid way. There will be no impact on athletic activities and no morning practices due to a later start time.

·               The impact on elementary students is minor. Concern at Roosevelt is HS students picking up kids and that will be later. At ECC nothing changes now.

·               The science is real and you can’t make everyone happy, but we have to work around a lot of issues.

·               The Middlesex League districts meet 3-4 times/year to solve common problems, share resources, etc. For all of them, the start time window is 8-8:30 for at the secondary level. A mini-conference for Middlesex Supts. was held and Dr. Judy Owen (the primary author of the American Academy of Pediatrics paper on this issue) presented. Brain science shows the “magic hours” and how a child’s circadian rhythms shift. 11:30 is the “magic hour” to go to sleep and Dr. Owen says the closer you can get to an 8:30 school start time, the better. She understands reality. The evidence presents itself in reduced tardies, dismissals, and discipline as well as improved test scores.

·               We have to consider the fiscal realities of district in all of this. To accommodate HS students’ later pick up of younger siblings in elementary school, we may have to have kids wait in a common room (and potentially charge for that). We are now problem-solving to the best of our ability. We may explore shifting ECC times as time goes on.

Staff presence at elementary assemblies

·               Staff must be present at assemblies that include part of the school (e.g. a grade, group of grades, etc.).

·               All staff are not required to attend an all-school assembly but there is language in the contract that defines the protocol that must be in place in order to ensure enough staff for student safety.

·               Parent idea: parent volunteer training for each school, done by the principal.

Invitations to the Supt. to appear at PTO meetings

Supt. Taymore is happy to attend a meeting to speak with parents and answer questions. Roosevelt stopped doing speakers. Q: is everyone bringing speakers to PTO? (HM hasn’t had great turnouts. Roosevelt – teachers come in occasionally and talk for 15 mins. or so. ECC is doing.)

PTO Rep/Bridge Info

·               MAAV vent for parents on Monday, Feb 6^th at 7:00 p.m. in the MHS Learning  Commons called “Talking with Teens about Healthy Relationships.” (The senior class will all see it together on February 9th.) MHS students will facilitate the discussion portion of the program. (http://maav.org/home/)

·               MAAV is hiring an Admin Asst./Bookkeeper – 8-10 hours/week. More info on the web site.

·               ECC needs substitutes so if interested, please call Director Donna Rosso.

·               Community Reading Day: March 2^nd from 8:30-9:30 a.m.